How Important and Star Gmail messages appear in Outlook Some are incompatibilities between Gmail and Microsoft mail systems (such as labels and categories) that Office Watch has explained elsewhere.
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There are a lot of gotchas (aka Known Issues) with this Microsoft workaround, the full list from Microsoft is here. Unfortunately, that setting applies to all IMAP connections to your Gmail, not just Outlook for Mac. See Gmail folders visible in IMAP at the bottom of our article about Gmail settings. The only way to stop a folder being synced is to make it ‘not visible’ to IMAP in your Gmail settings. Outlook’s connection to Gmail doesn’t allow for folders to be ‘unsubscribed’ to stop them synchronizing to the Mac and filling up more precious disk space. Adding a Gmail account only makes that problem worse.
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Outlook for Mac is a major user of disk space with few options for reducing the local space used (unlike Outlook for Windows). Use the checkboxes next to each calendar or contact list to make it visible or hidden in the Outlook main calendar view or contact list. After that there’s a short notice of what Microsoft is going to do, accentuating the positive and mentioning none of the downsides. Go to Accounts in Outlook 365 for Mac, enter your Gmail address then password. It means your Google account name and password are saved and used by Microsoft.Īll this applies to Outlook 365 or Outlook 2016 for Mac users who are on build 0902 or higher (which should be almost everyone in 2021) and are activated using a Microsoft 365 subscription.
From Microsoft Cloud mail, appointments and contacts are synced to Outlook for Mac. To do that, Microsoft uses their cloud services to grab data from your Google account. Outlook 365 & 2016 has a different and indirect connection which syncs mail, calendar and contacts. That’s how Outlook for Windows connects to Gmail (using IMAP synchronization) for email only. Normally Outlook (Windows or Mac) connects directly to the mailbox and gets or synchronizes with the original mail server. Your Google password must be disclosed and saved by Microsoft to make this work. But it’s done in an indirect way which routes your data via Microsoft’s servers and adds delays as well as complications to the usual, direct Outlook connection. Microsoft is hyping an Outlook for Mac feature that synchronizes not just mail, but also calendar and contacts.
But it’s not a simple link and there are so many ‘gotchas’ we wonder if it’s worth the trouble. Outlook 365 for Mac has a more complete connection to Gmail accounts which includes calendar and contacts.
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